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Features of myBillBook Bill Book Format
GST-Compliant Billing
Create bills with automatic GST, HSN/SAC codes, and tax breakup. Stay fully compliant with GST rules while simplifying return filing and avoiding penalties or calculation mistakes.
Real-Time Payment Tracking
Track received and pending payments per bill. Set auto-reminders, avoid missed follow-ups, and ensure faster collections with improved cash flow visibility and control.
Custom Bill Formats
Add logo, edit fields, and choose layouts to match your business style. Perfect for retail, wholesale, or service businesses needing personalized, professional bill presentation.
Inventory Linked Billing
Each bill auto-updates your stock. Monitor inventory in real-time, avoid overselling, and stay aware of fast-moving items using smart, linked stock-billing integration.
Multi-Device Access
Create and manage bills on mobile or desktop. myBillBook syncs across devices so you stay in control—even when you’re not at the shop or office.
Party-Wise Ledger
Auto-generate ledgers from bill entries. Track party-wise outstanding, settlement history, and past transactions—ideal for managing customer accounts efficiently with zero manual bookkeeping.
What is the Meaning of Bill Book Format?
A Bill Book Format is a predefined template used to create professional invoices or bills for goods or services sold. It typically includes details like business name, customer name, invoice number, date, item description, quantity, price, taxes, and total amount.
The format ensures that each bill is clear, consistent, and legally valid—helping businesses maintain proper records for accounting, tax filing, and customer communication. Bill books can be physical (printed) or digital (software-generated), and are commonly used by retailers, wholesalers, and service providers.
Bill Book Format – The Must Haves
A bill book records and tracks all sales transactions. The format of a bill book can vary depending on the business’s specific needs, but it typically includes the following information:
- Date of the sale
- Name and contact details of the customer
- Description of the goods or services sold
- Quantity and price of each item
- Total amount due
- Payment terms and due date
- Any applicable taxes or discounts
- GST Bill Book Format
GST Bill Book Format
In countries that follow a Goods and Services Tax (GST) system like India, businesses are required to use a GST-compliant bill book format that includes specific tax-related information to ensure legal compliance and enable smooth input tax credit claims. Unlike regular invoices, a GST bill must contain the seller’s and buyer’s GSTIN (if registered), invoice number and date, HSN codes for goods or services, the taxable value, GST rate applied, and the exact GST amount charged. It should also clearly mention the breakup of CGST, SGST, and IGST, along with the place of supply to determine whether the transaction is inter-state or intra-state. Including these details is essential for filing GST returns accurately and avoiding penalties.
A professionally structured GST bill book format not only boosts transparency but also strengthens the business’s credibility with customers and tax authorities. Using digital billing tools like myBillBook, businesses can automatically generate GST-ready invoices with all mandatory fields and accurate tax calculations—saving time and reducing manual errors.
Bill Book Format in Word
Creating a bill book using Microsoft Word is a popular choice for small businesses and freelancers due to its ease of use and customization options. One simple way is to use a pre-designed bill book template available in Word’s “Templates” section or downloadable from trusted online sources. These templates typically include essential placeholders such as business name, invoice number, date, item details, and total amount—ready for quick edits.
For businesses wanting more control, you can create a custom bill book from scratch in Word. Start by inserting tables to structure your bill layout—add rows and columns for product descriptions, quantity, rate, taxes, and total amount. Use text boxes for header sections like your business details and logo. Word’s formatting features make it easy to create a clean, professional-looking bill book suited to your branding.
Bill Book Format in Excel
Excel is one of the most powerful tools for creating bill books—especially when businesses need to manage multiple transactions and track totals in real-time. Unlike Word, Excel allows for easy integration of formulas, enabling automatic calculations of totals, taxes, discounts, and grand amounts. This reduces manual effort and human error.
To create a bill book in Excel, start by organizing a table with columns for date, invoice number, customer name, product details, quantity, price, tax, and total. You can use Excel formulas like =SUM() or =PRODUCT() to automatically compute amounts. Excel also supports conditional formatting and styling, making your bills more readable and visually consistent. It’s especially useful for generating bulk invoices, monthly summaries, or financial reports.
Bill Book Format in PDF
Many businesses prefer using a PDF bill book format because it is professional, secure, and shareable. PDF files preserve the original layout and design, ensuring your bill looks the same on every device. They are also non-editable by default, which reduces the risk of accidental changes or tampering—making them ideal for sharing with customers and keeping as digital records.
To create a PDF bill book, you can start by designing the format in Word or Excel and then simply export or save the file as a PDF. Most modern software offers this functionality with a “Save as PDF” or “Export as PDF” option. Alternatively, you can use free online tools or PDF creation software that allows you to design, customize, and generate bills directly in PDF format.
Use of Bill Book Format
Bill books is used by businesses to record and track their sales transactions. You can use the bill books for various purposes, including
- Generating invoices for customers
- Monitoring payments and outstanding balances
- Keeping track of inventory levels
- Analysing sales data to identify trends and patterns
- Filing tax returns and reporting sales to the relevant authorities
Benefits of Using Online Bill Book Formats
Compared to traditional bill books, online bill generators like myBillBook offers the following benefits to the users.
- While traditional bill generation involves hand-written bills, bills created online or through myBillBook provide professionally-looking computer-generated bills.
- While traditional bookkeeping involves filing and saving a copy of every bill issued, the latest bill generation software digitally records all the transactions making it easy for your to track and manage your finances.
- Forget the calculator to total your bills, the billing software has an automated bill generation process that does all the math required for invoice generation. Just add the sold products and their quantity, and the bill generator will calculate the respective GST rate, discount, other charges (if applicable), and the total amount in seconds.
- Sending a traditional bill to an out station customer requires time, effort and money. But with billing software like myBillBook, you can simply share the invoice copy through e-mail, Whatsapp, or any other electronic mail.
Frequently Asked Questions
Is there a standard bill book format?
No, there is no standard bill book format as specified by law. However, there are certain elements that must be included as per the new GST standards. Make sure to include them and how you format your bill is up to your business standards.
What is a custom bill book format?
A custom bill book format is a template you can modify to create personalised bill books for a specific business.
Where can I get a custom bill book format?
Several online bill book software options allow you to generate and print custom bill book formats. One such software is myBillBook, which offers a variety of features for creating professional bill book formats.
How can I customise my bill book?
To customise your bill book formats, you can start by selecting a reliable online generator such as myBillBook. Then, choose from one of the many free, pre-designed templates and add your company's name, logo, or slogan. You can also upload your design, but make sure the resolution is high quality.
What features can I customise in a custom bill book?
With a custom bill book format, you can modify various technical aspects such as the size and type of paper, the kind of cover (hard or soft), the number of sheets in the book, and the number of carbon copies (duplicate or triplicate).
Which paper sizes are available for print in myBillBook?
myBillBook offers regular printing in A4 and A5 sizes and thermal printing in 2-inch and 3-inch.
Can I create bills with GST on myBillBook?
Yes, you can. With myBillBook, you can create bills with or without GST as per your need.
What else can I create on myBillBook other than bills?
Besides bills, you can create payment receipts, purchase vouchers, purchase orders, quotations, purchase returns, sales returns, expense vouchers, and delivery challans on myBillBook.
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